Refrens sample quotation templates and formats
Click on the quotation template you like. This will automatically scroll down to the quotation form. Fill in the required details, and in the final step, customize the template and download your quotation.
Quotation Template (add details, customize and share)
Features of Quotation Templates
More tools and templates from Refrens
Frequently Asked Questions (FAQ)
To draft a quotation simply head over to refrens quotation template page and select any template of your choice, click on it and start adding the quote details, once editing is done customise the template as per your needs and download in your preferred format or share directly.
You can easily create a quotation using Refrens quotation template, you just have to add some details on the template:
- The name, address, logo, and other vendor details.
- Same as vendor details add buyers' information.
- Fill out the product or service name with a description.
- Add quantity or hours worked with your price or hourly rate.
- Clearly define the terms & conditions on the quotation.
- Sign of an authorized person.
Yes, you can customize Refrens quotation template by adding the logo, custom fields and columns, or by hiding the irrelevant columns. You can also change the color of the quotation, add letterhead at the top of the quotation.
Yes, you can customise the quotation template on your phone and also you can download the Refrens mobile app from playstore and appstore for free.
A quotation format is a document that contains all the information that includes product name, amount, quantity, and other essential details. You can easily edit this document and can customize it as per your requirement.
Quotation template must include:
- Quotation at the top of the document.
- Quotation number and date.
- Logo of the company.
- Seller details with all relevant information.
- Buyer details with name and address, contact number.
- Product name, quantity, and rate.
- Terms and conditions.
- Accepted mode of payments.
- Signature.
You can create a quotation in Word, Excel, or PDF format, depending on what works best for you.
1. Word Quote Template:
Word is easy to use and available on most systems. You can type your details into a simple document and share it quickly.
Pros:
Familiar and simple
Easy to edit or print
Cons:
Needs manual formatting
No automatic calculation
Errors are easy to miss
2. Excel Quote Template:
Excel gives more flexibility with numbers. You can add formulas for totals and tax.
Pros:
Built-in calculations
Good for price breakdowns
Cons:
Needs spreadsheet skills
Not very visually appealing
Easy to change by mistake
3. PDF Quote Template:
PDF is great for sharing. Once saved, no one can edit the file.
Pros:
Secure and fixed layout
Looks professional
Cons:
Hard to edit
Needs extra tools to create
- Why Refrens Is Better
Refrens gives you the best of all three without the extra work. You get free quote templates that are easy to fill, auto-calculate totals and tax, and can be downloaded in PDF format. You don’t need to design, format, or fix errors. Just enter your details, pick your style (like a freelance quote, service quote, or construction quote template), and send it. It’s faster, more accurate, and looks professional every time.
Quotation Formats for Businesses in Malaysia - Free Templates by Refrens
Businesses in Malaysia create quotations across many industries, from trading and services to freelancing and contracting. While the profession may change, the structure of a quotation remains consistent. Every quotation must include a set of basic elements to clearly communicate pricing, scope, and terms to the client.
Using a standard quotation format helps Malaysian businesses avoid confusion, reduce back-and-forth, and improve quotation acceptance rates. A well-structured quotation template also ensures that your document looks professional and is easy for the client to review and approve.
Refrens provides free quotation templates that follow a clear and practical format, suitable for small businesses, freelancers, and growing companies in Malaysia.
Basic elements of quotation templates
- Quotation title
- Quotation number
- Quotation from
- Quotation for
- Line item and description
- Quantity
- Rate
- SST (Service and Sales Tax if applicable)
- Discount
- Terms & Conditions
- Signature
